Tender No.: 396/2001 Remote Terminal Units Successful Tenderer Brief Description of Contract Work 1. EXTENT OF CONTRACT - The Authority requires the supply and installation of seven (7) Remote Terminal Units (RTU) which shall be installed at the Authority’ s new Transmission 132kV/66kV and Primary 11kV Substations and be connected to the existing Supervisory Control and Data Acquisition System (SCADA)/Energy Management System (EMS), located at the Authority’s Energy Control Center in Nicosia. The Authority reserves the right to purchase up to six (6) additional RTU units at the quoted prices within 12 months from the date of Contract award. It is the Contractor’s responsibility to provide training for the Purchaser’s staff so that they shall be in position to maintain and rectify all equipment included in this Tender, after the expiration of the two years warranty period. The Contractor shall provide, before Take Over Certificate is issued, full ΄as built΄ documentation (3 identical copies) for the operation, maintenance and troubleshooting of all equipment. Full circuit diagrams shall be included. Three (3) spare RTU shall be delivered to the Purchaser’s Limassol Area Stores. This equipment shall be installed by the Purchaser’s personnel at future dates. The full interface, compatibility and integration of the RTU Equipment with the existing SCADA/EMS system is under the full responsibility of the Contractor. 2. SHIPMENT - The port to which the equipment should be shipped is Limassol or Larnaca on the South Coast of Cyprus. 3. PROGRAMME – The RTU must be delivered to site, within 4 months from the date of contract award. Seven (7) of these RTU must be installed, tested, commissioned and taken over within 5 months from the date of contract award. 4. CONDITIONS OF CONTRACT - The Conditions of Contract will be the Electricity Authority of Cyprus Conditions and the Contract will be in conformity with the laws of the Republic of Cyprus and shall be governed by such laws. 5. PAYMENT - The work will be financed from the Authority’s funds and the Contract will provide terms of payment as quoted in the above mentioned Conditions of Contract. 6. COMPLIANCE WITH STANDARDS - Unless another standard is specifically mentioned in the Specification, all materials used and provided under the Contract must, where such standard exists, be in accordance with the latest edition of the British Standards Institution, or the International Electrotechnical Commission (IEC) or the International Organisation of Standardisation (ISO) or in accordance with any of the recognised standards appropriate to the country of manufacture, which in the opinion of the Authority, ensure an equivalent or higher quality. 7. QUALITY ASSURANCE - The Tenderer must have an ISO 9001 Quality Assurance Certificate for the goods offered issued by the Cyprus Organisation for Standards and Control of Quality, or any member of the IQNET or other Organisation accredited for this purpose by a National Accreditation Body. OR The Tenderer must implement a Quality Assurance system which ensures that the procedures, processes and other measures taken by the Tenderer are equivalent to the Quality System requirements specified in the ISO 9001 Standard. 8. CERTIFICATES -The Tenderer must furnish as part of his Tender: (i) Type Test Certificates issued by a reputable and internationally recognised Testing Body such as KEMA or CESI, establishing that the goods offered comply with the relevant Standards. (ii) Valid ISO 9001 Quality Assurance Certificate of the goods offered issued by the Cyprus Organisation for Standards and Control of Quality, or any member of the IQNET or other Organisation accredited for this purpose by a National Accreditation Body. OR A certificate, accompanied by the relevant Assessment Report, issued during the last 12 months prior to the Closing Date establishing that the Quality Assurance System implemented for the manufacture of the goods offered is equivalent to the Quality System requirements specified in the ISO 9001 Standard. The certificate may be issued by the Cyprus Organisation for Standards and Control of Quality, or any member of the IQNET or other Organisation, accredited for this purpose by a National Accreditation Body. 9. EXPERIENCE - The Tenderers must have proven and extensive experience in the execution of Contracts of similar nature and value, home and abroad and must submit evidence that they have manufactured goods to the specified standards. 10. VALIDITY - Tenders are required to be held open for acceptance for 120 days from the Closing Date specified. 11. TENDER BOND - The Tenderers are required, as a security for the due performance of their obligations under the Tender, to submit with their Tender an irrevocable Bank Guarantee issued or confirmed by a local Bank carrying out full Banking Operations in Cyprus, in the sum of C£ 20.000 (twenty thousand Cyprus Pounds) The validity of the said Bond shall not expire prior to 30 days beyond the validity of the Tender. The above shall be returnable to the Tenderers’ Bankers if their Tender is not accepted. 12. PERFORMANCE BOND - The successful Tenderer will be required to furnish a Performance Bond to the amount of 10% of the total Contract value. The said Bond shall be valid up to 24 months after taking over of the equipment. 13. TENDER DOCUMENTS - Tender Documents will be available from the Electricity Authority of Cyprus as from 2 May 2001, upon payment of C£ 50,-plus V.A.T. for a set of 4 Documents. This payment will not be refundable. Where Tender Documents are to be mailed by the Authority abroad, an additional amount of C£20,-per set should be paid, in order to cover packing and postage costs. 14. CLOSING DATE - Tenders are returnable to the Head Office of the Electricity Authority of Cyprus, by Thursday, 19 July 2001 at 12.00 hours noon local time. 15. PUBLIC OPENING - The public opening of the Tenders will take place at the Authority's Head Office on Thursday, 19 July 2001 at 12.30 hours local time. 16. GENERAL - The Electricity Authority of Cyprus does not bind itself to accept the lowest or any Tender, nor will it be responsible for any costs incurred by the Tenderers in making their Tenders. 17. LOCAL AGENT- No more than two Tenders which nominate the same Local Agent will be accepted by the Authority. It is brought to the Tenderers’ attention that in case three or more of the Tenders submitted nominate the same Local Agent, then all these Tenders nominating the same Local Agent will be rejected by the Authority.