"Tender No.: 393/2001 Plastic Pipes for the Authority’s Underground Network Successful Tenderer Brief Description of Contract Work 1. EXTENT OF CONTRACT - The Contract covers the design, manufacture, inspection and testing, packing for export and delivery to the Authority’s Stores at Nicosia, Limassol, Larnaca and Paphos, of PVC Pipes and accessories as follows: Item Material No. Description Quantity A. GROUP I 1 102500 PVC-U pipe 110mm diameter, PN4, 6m length 300 000 m 2 102502 PVC-U pipe 160mm diameter, PN4, 6m length 12 000 m 3 105690 Rubber ring for 110mm pipe 50 000 pcs 4 105691 Rubber ring for 160mm pipe 2 000 pcs 5 105692 90ο for 110mm pipe R>900mm 500 pcs 6 105693 45ο for 160mm pipe R>3200mm 300 pcs 7 105695 Modular spacer for 110mm pipe 120 000 pcs 8 105696 Spacer for 160mm pipe in trefoil 2 000 pcs 9 105698 Blank Plug for 110mm pipe 8 000 pcs 10 105699 Blank Plug for 160mm pipe 300 pcs 11 105701 Plug for 1 cable 23-27mm diam. in 110mm pipe 1000 pcs 12 105702 Plug for 2 cables 23-27mm diam. in 110mm pipe 200 pcs 13 105703 Plug for 1 cable 35-60mm diam. in 110mm pipe 3 000 pcs 14 105704 Plug for 3 cables 35-60mm diam. in 160mm pipe 100 pcs 15 105705 Plug for 1 cable 80-90mm diam. in 160mm pipe 100 pcs B. GROUP II 16 102506 PVC-U pipe 90mm diameter, PN6 6m length 900 000 m 17 102507 PVC-U double socket for 90 mm pipe 800 pcs 18 102508 Rubber ring for 90mm pipe 150 000 pcs 19 104093 90ο right angle bend for 90mm pipe 500 pcs 20 105694 Modular spacer for 90mm pipe 450 000 pcs 21 105697 Blank Plug for 90mm pipe 800 pcs 22 105700 Plug for 1 cable 11-15mm diam. in 90mm pipe 1 000 pcs Notes : (a) It will be to the Authority’s discretion during the entire contract validity period to increase or decrease the quantity of each of the above items by up to 20% at the same unit price. (b) Prospective tenderers whose manufacturing plants are outside Cyprus, are allowed to submit their tenders for items 1,2 and 16 in lengths less than 6m, with a minimum of 5,8m, to facilitate their transport in containers, provided that the requested quantities remain unaltered. 2. SHIPMENT - The port to which the equipment should be shipped is Limassol or Larnaca on the South Coast of Cyprus. 3. DELIVERY - The successful tenderer must be able to deliver to the Authority’ s stores in Nicosia, Limassol, Larnaca and Paphos the required quantities of each item, in partial deliveries as required by the Authority, within 15 days from the date of notification. The anticipated monthly requirements for the major items with their accessories are: Item 1 (pipe 110 mm diameter) : 15 000 m Item 2 (pipe 90 mm diameter) : 30 000 m 4. CONTRACT DURATION – The duration of the contract will be from the date of Contract award until 31.12.2003. 5. CONDITIONS OF CONTRACT - The Conditions of Contract will be the Electricity Authority of Cyprus Conditions and the Contract will be in conformity with the laws of the Republic of Cyprus and shall be governed by such laws. 6. PAYMENT - The work will be financed from the Authority’s funds and the Contract will provide terms of payment as quoted in the above mentioned Conditions of Contract. 7. COMPLIANCE WITH STANDARDS - Unless another standard is specifically mentioned in the Specification, all materials used and provided under the Contract must, where such standard exists, be in accordance with the latest edition of the British Standards Institution, or the International Electrotechnical Commission (IEC) or the International Organisation of Standardisation (ISO) or in accordance with any of the recognised standards appropriate to the country of manufacture, which in the opinion of the Authority, ensure an equivalent or higher quality. 8. QUALITY ASSURANCE - The Tenderer must have an ISO 9002 Quality Assurance Certificate issued by the Cyprus Organisation for Standards and Control of Quality, or any member of the IQNET or other Organisation accredited for this purpose by a National Accreditation Body. 9. CERTIFICATES - The Tenderer must furnish as part of his Tender: (i) Test Certificates establishing that the goods offered comply with the specified Standards (ii) A valid ISO 9002 Quality Assurance Certificate for the goods offered issued by the Cyprus Organisation for Standards and Control of Quality, or any Member of the IQNET or other Organisation accredited for this purpose by a National Accreditation Body. 10. EXPERIENCE - The Tenderers must have proven and extensive experience in the execution of Contracts of similar nature and value, home and abroad and must submit evidence that they have manufactured goods to the specified standards. For Local Tenderers sales abroad are not required. 11. VALIDITY - Tenders are required to be held open for acceptance for 120 days from the Closing Date specified. 12. TENDER BOND - The Tenderers are required, as a security for the due performance of their obligations under the Tender, to submit with their Tender an irrevocable Bank Guarantee issued or confirmed by a local Bank carrying out full Banking Operations in Cyprus, in the following amounts : GROUP I C£15.000 GROUP IΙ C£40.000 Tenderers offering both groups may submit one Tender Bond in the amount of C£55.000. The validity of the said Bond shall not expire prior to 30 days beyond the validity of the Tender. The above shall be returnable to the Tenderers’ Bankers if their Tender is not accepted. 13. PERFORMANCE BOND - The successful Tenderer will be required to furnish a Performance Bond to the amount of 10% of the total Contract value. The said Bond shall be valid up to 18 months after the last delivery of the goods. 14. TENDER DOCUMENTS - Tender Documents will be available from the Electricity Authority of Cyprus as from 1.03.2001, upon payment of C£50- plus V.A.T. for a set of 4 Documents. This payment will not be refundable. Where Tender Documents are to be mailed by the Authority abroad, an additional amount of C£20 - per set should be paid, in order to cover packing and postage costs. 15. CLOSING DATE - Tenders are returnable to the Head Office of the Electricity Authority of Cyprus, by 20 April 2001, at 12 hours noon local time. 16. PUBLIC OPENING - The public opening of the Tenders will take place at the Authority's Head Office on 20 April 2001, at 12.30 hours local time. 17. AWARD – Each group of items will be adjudicated and awarded separately. 18. RIGHT TO ACCEPT- The Electricity Authority of Cyprus does not bind itself to accept the lowest or any Tender, nor will it be responsible for any costs incurred by the Tenderers in making their Tenders. 19. LOCAL AGENT – No more than two Tenderers, which nominate the same Local Agent, will be accepted by the Authority. It is brought to the Tenderers’ attention that in case three or more of the Tenders submitted nominate the same Local Agent, then all these Tenders nominating the same Local Agent will be rejected by the Authority."