Tender No.: 399/2001 Photovoltaic Systems for the New Head Offices of the EAC at Strovolos Successful Tenderer Brief Description of Contract Work 1. EXTENT OF CONTRACT The Contract covers the design, manufacture, transport to site, installation, testing, commissioning and maintenance of Photovoltaic Systems for the New Head Offices of the Electricity Authority of Cyprus, at Strovolos,currently under construction. The available area for the installation of the photovoltaic panels is approximately 700m². The photovoltaic panels can be framed or laminated. The successful Tenderer will be appointed as a nominated subcontractor to the Main Contractor of the Project. The system will consist of solar panels, mounted on the south side of the building. For this purpose a main metal supporting system, will be provided by the Main Contractor consisting of square hole sections (SHS) 250X250mm mounted with an angle from the horizontal (15 degrees) every 4.05m .The available depth of the area allocated for the mounting of the photovoltaic (PV) panels in 2.5m. The Photovoltaic (PV) subcontractor shall provide and fix on the available SHS the necessary secondary metal supporting system, the photovolatic (PV) panels, the inverters, cabling and other necessary works to complete the system. The secondary metal supporting system shown on the tender drawings is indicative and the tenderers shall design and propose their own system suitable for the Photovoltaic panels they propose. The whole assembly shall be capable of withstanding the prevailing weather conditions according to the Code of Practice and a wind speed of 120km/hour. On each level, as shown on the tender drawings, one or two rooms are allocated to be used as electrical rooms for the system. In these rooms the inverters required for each level shall be installed. All inverters shall be wired back to the main Electrical Room and through mains isolation and energy meter (to be provided by the Electricity Authority of Cyprus) shall be connected to the main busbars of the LVAC system of the complex. The successful Tenderer shall design, manufacture, transport to site, install, test and commission the complete system comprising (but not limited to) of the following main parts: 1. Photovoltaic panels 2. Secondary metal supporting system 3. Inverters 4. Cabling and raceways 5. Interfacing and connection to the Electricity Authority grid through means of protection and isolation and the Energy meter that is provided by the Electricity Authority of Cyprus 6. Two displays of approximate dimensions 800x400mm for displaying the energy produced, one outside the main entrance and one in the main lobby. The exact locations will be advised by the Architect. The 250x250mm SHS can be used for the entry of the cables from the solar panels into the building and through the raised floor to the electrical rooms at each floor and from there, through the electrical shafts to the main electrical room in basement B. Wherever possible the P.V. Subcontractor can use part of the cable trays of the electrical contractor. In cases that this is not possible the P.V. Subcontractor shall provide his own cable trays. 2. SHIPMENT - The port to which the equipment should be shipped is Limassol or Larnaca on the South Coast of Cyprus. 3. PROGRAMME – The Photovoltaic Systems must be erected, tested, commissioned and taken over by 9th March 2003. 4. CONDITIONS OF CONTRACT - The Conditions of Contract will be the Electricity Authority of Cyprus Conditions and the Contract will be in conformity with the laws of the Republic of Cyprus and shall be governed by such laws. 5. PAYMENT - The work will be financed from the Authority’s funds and the Contract will provide terms of payment as quoted in the above mentioned Conditions of Contract. 6. COMPLIANCE WITH STANDARDS - Unless another standard is specifically mentioned in the Specification, all materials used and provided under the Contract must, where such standard exists, be in accordance with the latest edition of the British Standards Institution, or the International Electrotechnical Commission (IEC) or the International Organisation of Standardisation (ISO) or in accordance with any of the recognised standards appropriate to the country of manufacture, which in the opinion of the Authority, ensure an equivalent or higher quality. 7. QUALITY ASSURANCE - The Tenderer must have an ISO 9002 Quality Assurance Certificate issued by the Cyprus Organisation for Standards and Control of Quality, or any member of the IQNET or other Organisation accredited for this purpose by a National Accreditation Body. OR The Tenderer must implement a Quality Assurance system which ensures that the procedures, processes and other measures taken by the Tenderer are equivalent to the Quality System requirements specified in the ISO 9002 Standard. 8. CERTIFICATES -The Tenderer must furnish as part of his Tender: (i) Test Certificates, establishing that the goods offered comply with the relevant Standards. (ii) Valid ISO 9002 Quality Assurance Certificate for the manufacture and installation of photovoltaic systems issued by the Cyprus Organisation for Standards and Control of Quality, or any member of the IQNET or other Organisation accredited for this purpose by a National Accreditation Body. OR A certificate, accompanied by the relevant Assessment Report, issued during the last 12 months prior to the Closing Date establishing that the Quality Assurance System implemented for the manufacture and installation of photovoltaic systems is equivalent to the Quality System requirements specified in the ISO 9002 Standard. The certificate may be issued by the Cyprus Organisation for Standards and Control of Quality, or any member of the IQNET or other Organisation, accredited for this purpose by a National Accreditation Body. 9. EXPERIENCE - The Tenderers must have proven and extensive experience in the execution of Contracts of similar nature and value, home and abroad and must submit evidence that they have manufactured goods to the specified standards. 10. VALIDITY - Tenders are required to be held open for acceptance for 120 days from the Closing Date specified. 11. TENDER BOND - The Tenderers are required, as a security for the due performance of their obligations under the Tender, to submit with their Tender an irrevocable Bank Guarantee issued or confirmed by a local Bank carrying out full Banking Operations in Cyprus, in the sum of C£ 20.000 (twenty thousand Cyprus Pounds).The validity of the said Bond shall not expire prior to 30 days beyond the validity of the Tender. The above shall be returnable to the Tenderers’ Bankers if their Tender is not accepted. 12. PERFORMANCE BOND - The successful Tenderer will be required to furnish a Performance Bond to the amount of 10% of the total Contract value. The said Bond shall be valid up to 30 days after the Provisional Acceptance date of the Main Contract. 13. TENDER DOCUMENTS - Tender Documents will be available from the Electricity Authority of Cyprus as from 15 June 2001, upon payment of C£ 50,-plus V.A.T. for a set of 4 Documents. This payment will not be refundable. Where Tender Documents are to be mailed by the Authority abroad, an additional amount of C£20,-per set should be paid, in order to cover packing and postage costs. 14. CLOSING DATE - Tenders are returnable to the Head Office of the Electricity Authority of Cyprus, by Friday, 14 September 2001 at 12.00 hours noon local time. 15. PUBLIC OPENING - The public opening of the Tenders will take place at the Authority's Head Office on Friday, 14 September 2001 at 12.30 hours local time. 16. AWARD – The Tender will be adjudicated and awarded as a whole. 17. GENERAL - The Electricity Authority of Cyprus does not bind itself to accept the lowest or any Tender, nor will it be responsible for any costs incurred by the Tenderers in making their Tenders. 18. LOCAL AGENT- No more than two Tenders which nominate the same Local Agent will be accepted by the Authority. It is brought to the Tenderers’ attention that in case three or more of the Tenders submitted nominate the same Local Agent, then all these Tenders nominating the same Local Agent will be rejected by the Authority.